Associated file entries

An Associated file is produced by the Print Logic when the document is created. The associated file may contain information on the delivery requirements of a document, or may contain user-specified data. Entries in the file are represented using a name=value syntax, where "name" refers to the field name identifies the data contained in the "value". e.g. emailto=user@domain_name.com the user@domain_name.com is identified as the value of an emailto field.

More information on Associated files

The advantage of the facility is that each document in any given batch can be handled according to its specific delivery requirements, without having to initially separate the jobs in the originating application.

When either value is blank or the name=value entry does not appear, the document will be handled according to the Associated file options as set in FTSpooler.

There are four options for Associated file entries:

• As well as - All the delivery method(s) i.e. email/ fax/ print, specified in the Associated file and those specified in the Queue properties are used.
• Ignore - The delivery method(s) specified in the Queue properties are used; Associated file delivery method(s) are ignored.
• Overwrite (recipients of the same type) - If the delivery method specified in the Associated file and the delivery method specified in the Queue properties are the same (e.g. both print) then the delivery option specified in the Associated file is used.
• Overwrite (all recipients) - Delivery method(s) specified in the Associated file delivery options are used. If there is no delivery method (i.e. recipient) specified in the Associated file, the delivery method specified in the Queue properties will be used.

Archiving

FTSpooler can archive all jobs it processes and maintains two databases; one for successfully processed and delivered jobs, and one for unsuccessful jobs.

Archive successful jobs stores each successful jobs, storing a copy of data and the completed document. Unsuccessful jobs are always archived. Treat absence of recipients as an error operates only where Overwrite (recipients of the same type) or Overwrite (all recipients) in the Associated file entries section are ticked and checks for a delivery method(recipient) in the Associated file. The job will be directed to the failed jobs archive if no delivery method is found.

Click on More button to configure Archive Options.

• Archive Options allows users to perform several functions on the successful or failed jobs archives. Users may check the Keep records for no longer than X days checkbox to customize the auto-purge function of both successful and failed jobs.

  Purge values defined at the FormTrap Options as global variable will be overridden by the maximum days set in Archive Options.

  More Information on Archive Management in FormTrap

   
• Stage at which data file gets archived is an option allows you to identify when to archive the data file, available selections are: On input to this queue, Before identification via (Split) rule file, Before repagination and Before formatting.

Formatting options

Formatting Options allow uses to specify general formatting preferences for the forms being processed by the queue. This is typically used to overwrite the color default -xcolor or -xnocolor.

More information on Formatting Options