What are Associated File Names
Associated File Names are a powerful facility within FormTrap designed to
allow document-specific information to be seen by the FormTrap Server.
The facility is used to determine delivery details such as the fax number or email
address of the recipient, but can be used in conjunction with any
user process, either embedded (File, Archive and Output Filter
processes) or external (written to output and used by external
programs).
How Associated File Names Work
Associated File Names are embedded into special format text objects via FTDesign. Full coverage is provided there,
but in summary, one Associated File Name is contained per line in this Text Object.
In the last line, SMTPTo is the Associated File Name and implies delivery via SMTP to the email address,
which comes from Data.
- Associated File Names may direct processes:
"Archive"="yes" - may provide data to a process
"InvoiceNo"="Inv60803" - or may both direct and provide data to a process
"SMTPTo"="John.Smith@FormTrap.com"
Within FormTrap Server, there are a number of names that are
recognised and used for delivery and archiving purposes.
For example, at run time, a print stream may split into five
documents; three with email addresses sent top the Email queue, one with with a fax number sent to the Fax queue
and one with no special delivery (ie printed). Output would be three Emails, one Fax and one printed.
FormTrap Server delivers based on Associated File names, also
recording Delivery Tags in the Archive, so you know how each document was delivered.
Utilize Associated File Names in post-processing operations (often for Subject and Body Text
and for PDF file titles).
Associated File Name data is often used with the (write to) File tab in Queues and for Archive keys.
Using Associated File Names
To make the effective use of Associated File:
- Split the incoming file into individual documents, replicate to a split queue.
- Replicate individual document to the Email and Fax queues, print document from this queue.
- Configure your FormTrap Server queues with the correct Delivery Tag handing options.
Associated File Names
Other Associated File Names may be defined by you for your own procedures or to
index documents for FormTrap Server Archive view.
See HERE for what to change in Queue
Properties).