What are Associated File Names

Associated File Names are a powerful facility within FormTrap designed to allow document-specific information to be seen by the FormTrap Server.

The facility is used to determine delivery details such as the fax number or email address of the recipient, but can be used in conjunction with any user process, either embedded (File, Archive and Output Filter processes) or external (written to output and used by external programs).

How Associated File Names Work



Associated File Names are embedded into special format text objects via FTDesign. Full coverage is provided there, but in summary, one Associated File Name is contained per line in this Text Object.

In the last line, SMTPTo is the Associated File Name and implies delivery via SMTP to the email address, which comes from Data.

  • Associated File Names may direct processes:
    "Archive"="yes"
  • may provide data to a process
    "InvoiceNo"="Inv60803"
  • or may both direct and provide data to a process
    "SMTPTo"="John.Smith@FormTrap.com"

Within FormTrap Server, there are a number of names that are recognised and used for delivery and archiving purposes.

For example, at run time, a print stream may split into five documents; three with email addresses sent top the Email queue, one with with a fax number sent to the Fax queue and one with no special delivery (ie printed). Output would be three Emails, one Fax and one printed.

FormTrap Server delivers based on Associated File names, also recording Delivery Tags in the Archive, so you know how each document was delivered.

Utilize Associated File Names in post-processing operations (often for Subject and Body Text and for PDF file titles).

Associated File Name data is often used with the (write to) File tab in Queues and for Archive keys.

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Using Associated Files

To make the effective use of Associated Files:

  • Split the incoming file into individual documents.
  • Create Associated File text objects as part of the form definition and check output using Preview, then view the associated file.
  • Configure your FormTrap Server queues with the correct Associatd File handing options.

Associated File Names

Other Associated File names may be defined by you for your own procedures or to index documents for FormTrap Server Archive view.

See HERE for what to change in Queue Properties.

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