Other Add-ons
FormTrap Archive
FTArchive is a simple suite for basic storage and retrieval of documents produced by FormTrap and other documents produced by user systems, including Word, Excel and Email. FTArchive stores PDFs of documents that are "frozen" once formatted and sent, such as Invoices, Purchase Orders and other documents exchanged with third parties. These documents may be replaced with a same-numbered document, possibly with a "Revision" number suffix (Purchase Order number, for example). The latest revision replaces all previous copies. FTArchive stores all copies, and by default shows the latest, then back through revisions descending.
Setup, Applications has an example application entry, used to lodge one document into the Archive. This opens the FTArchiveWrite application which stores the document and closes, returning a status showing successful operation. Multiple FTArchiveWrite applications may be in operation simultaneously. Under FormTrap Spooler control, each transaction has a time limit for a successful response and FormTrap Spooler backs up and fully recovers (as for any other FormTrap function).
Operating Instructions
You must modify the example application entry to reference the column headings. This is the sample call, please change these parameters to have this working as part of FormTrap Spooler:
-fFOLDER parameter is the location of the archive database, this MUSt be supplied and can be on this machine or a different machine.
-aARCHIVENAME is this particular archive and would normally be based on a document or collection of documents (CUSTOMER_ACCOUNTING, for example).
-cCOLNAMEn=[value] parameters follow, where multiple -c commands are the norm. COLNAMEn is the column name, and [value] is either a constant (in double brackets) or a square bracketed Delivery Tag name. The Delivery Tag value is substituted as the column value.
Several different archive entries in Applications are common with each corresponding to different archives. Name should reflect each archive by suffix to the name Archive (ie Archive Customer Accounts).